©2019 SwopItUp CIC, United Kingdom

SwopItUp Safeguarding Policy




Safeguarding is defined as protecting children from maltreatment, preventing impairment of health and/or development, ensuring that children grow up in the provision of safe and effective care and taking action to enable all children to have the best life chances.


This Child Protection Policy forms part of a suite of documents and policies which relate to the responsibilities of SwopItUp as a CIC. This policy is available on our website and is updated every two years. 


The purpose and scope of this policy statement


SwopItUp is a national UK programme, enabling climate action by teenagers. SwopItUp.CIC works with children and young people as part of its activities. These include supporting young people with: environmental education and activities; developing skills in other areas; improving self-esteem and supporting cross school collaborations.


The purpose of this policy statement is:

  • to protect children and young people involved in SwopItUp CIC’s activities and services 

  • to provide parents, staff (paid and voluntary) with the overarching principles that guide our approach to child protection.


This policy statement applies to anyone working on behalf of SwopItUp CIC, including the directors, staff (paid or voluntary) and students.


Legal framework


This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in England. A summary of the key legislation and guidance is available from nspcc.org.uk/childprotection.


We believe that:

• children and young people should never experience abuse of any kind

• we have a responsibility to promote the welfare of all children and young people, to

keep them safe and to practice in a way that protects them.


We recognise that:

  • the welfare of the child is paramount

  • all children, regardless of age, disability, gender reassignment, race, religion or belief, sex, or sexual orientation have a right to equal protection from all types of harm or abuse

  • some children are additionally vulnerable because of the impact of previous experiences, their level of dependency, communication needs or other issues

  • working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare.

We will seek to keep children and young people safe by:

  • valuing, listening to and respecting them

  • appointing a nominated child protection/safeguarding lead, a deputy child protection/safeguarding lead and a lead board member for safeguarding

  • developing child protection and safeguarding policies and procedures which reflect best practice

  • using our safeguarding procedures to share concerns and relevant information with agencies who need to know, and involving children, young people, parents, families and carers appropriately

  • creating and maintaining an anti-bullying environment and ensuring that we have a policy and procedure to help us deal effectively with any bullying that does arise

  • developing and implementing an effective online safety policy and related procedures

  • sharing information about child protection and safeguarding best practice with children, their families, staff and volunteers 

  • recruiting staff, whether paid or voluntary safely, ensuring all necessary checks are made

  • providing effective management for staff and volunteers through supervision, support, training and quality assurance measures

  • implementing a code of conduct for staff and volunteers

  • using our procedures to manage any allegations against staff and volunteers appropriately

  • ensuring that we have effective complaints and whistleblowing measures in place

  • ensuring that we provide a safe physical environment for our children, young people,

  • staff and volunteers, by applying health and safety measures in accordance with the law and regulatory guidance recording and storing information professionally and securely.


All staff (both paid and voluntary) working directly (unsupervised) with children (under 18 years) and any vulnerable adults, are required to have an enhanced DBS check through the Disclosure Service before commencement of any such work. 


Staff can undergo training and induction whilst waiting for the checks to clear but cannot undertake any unsupervised face-to-face work until satisfactory checks have been received. This training will include awareness of the importance of safeguarding and the procedures required of them should they have any concerns



Abuse of Trust


Staff both paid and voluntary, must be aware that inappropriate behaviour towards young people in their care in unacceptable and that their conduct toward then must always be beyond reproach.


In addition, staff should understand that, under the Sexual Offences Act 2003, it is an offence for a person over the age of 18 to have a sexual relationship with a person under the age of 18, where that person is in a position of trust, even if the relationship is consensual. This means that any sexual activity between a member of staff and anyone under 18 may be a criminal offence, even if that young person is over the age of consent.


Staff should further be aware that the Sexual Offences Act, 2003, extends protections to ‘vulnerable adults’ as defines by the Protection of Vulnerable Adults Regulations (2002).


Action to be Taken


It is responsibility of all staff and volunteers to report concerns about abuse and anyone can raise such concerns.


  • If a child or young person is in danger, first ensure they are safe and if immediate help is needed, call the emergency services on 999 or 112. Ensure any other children or young people are protected if there are wider safety issues.


Allegations or concerns about a member of staff or volunteer must immediately be referred to the Local Authority Designated Officer (LADO) who is responsible for managing allegations against people who work with children and young people. 


The LADO is located within the department for Children, Schools and Families and should be alerted to all cases in which it is alleged that a person who works with children and young people has:

  • Behaved in a way that has harmed, or may have harmed, a child or young person

  • Possibly committed a criminal offence against a child or young person; or related to a child or young person

  • Behaved towards a child or young person in a way that indicates s/he is unsuitable to work with children


SwopItUp CIC has a statutory duty to make reports and provide relevant information to the Independent Safeguarding Authority (ISA) where there are grounds for believing, following an investigation, that an individual is unsuitable to work with children or vulnerable adults, or may have committed misconduct. The responsibility for reporting cases to the ISA lies with the designated safeguarding lead for children and young people. 


The Independent Safeguarding Authority make barring decisions for Section 142 of the Education Act (formally known as List 99), The Protection of Children Act List (PoCA) and the Protection of Vulnerable Adults List (PoVA).



Contact details


Nominated child protection lead

Name: Sarah Sawyerr

Phone/email: sarah@swopitup.org


Senior lead for safeguarding and child protection

Name: Gayle Cajee

Phone/email: gayle@swopitup.org


NSPCC Helpline

0808 800 5000


We are committed to reviewing our policy and good practice every two years. 

This policy was last reviewed on: 24/09/19